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Charles W. Eisemann Center Forrest & Virginia Green
Mezzanine-Gallery
Policies & Procedures for Exhibiting
(Subject to change)
I. Application and Submitting of Proposals
Artists or organizations who desire to exhibit artwork in the
Forrest and Virginia Green Mezzanine-Gallery should submit the
following:
·
Current resume
·
Artist’s statement
·
Title for Exhibit
·
CD of Images and information to include:
o
JPEG digital images of at least 2-20 megabytes each
o
The file name will be the name of the artist and piece
o
Full Image 35mm slides should be scanned at 800 pixels per inch
o
List about the dimensions and media of each piece
·
Supportive materials
·
Month/Time period desiring to Exhibit
·
Self-addressed stamped envelope for the return of materials
Supportive material presented for consideration will be returned
when a decision has been made.
The Eisemann Center Visual Art Committee will meet as needed to
consider proposals that have been submitted to accept or decline
submissions. The committee will meet on an as needed basis.
Exhibitions remain in place for an entire calendar month.
Exhibits may be scheduled as much as three years in advance. In
some instances the gallery wall may be divided to allow multiple
exhibits at the same time.
B. Exhibition Proposals by Arts Organizations (General
Information)
The City of Richardson (and the Charles W. Eisemann Center) has
priority on the scheduling and the use of the Forrest and
Virginia Green Mezzanine-Gallery.
Richardson based visual arts groups that are tax exempt
non-profit 501 (c)(3) organizations whose primary purposes are
the establishment, promotion, practice of, or support for
secular visual arts activities, and who receive consistent grant
support from the City of Richardson, will be given special
consideration for exhibitions.
Independent artists and visual arts organizations not based in
Richardson, (both non-profit and commercial), that have been in
existence for at least three years with documented record of
producing and mounting exhibitions, may submit a request to the
Eisemann Center’s Art Gallery Coordinator. All such requests
are subject to space availability, and the exhibit content.
Occasionally the Eisemann Center may issue Requests For
Proposals (RFP) for specific exhibits of a predetermined style
or subject matter that may invite artists to submit artworks for
consideration and possible inclusion in an exhibit.
The Eisemann Center Gallery Coordinator is solely responsible
for the scheduling and operation of all exhibition spaces. The
Eisemann Center may involve consultants and/or practitioners of
the visual arts in a juried selection of exhibits when deemed
appropriate.
A curator is required for installation and removal of all
exhibits. The Eisemann Center retains the right to determine the
maximum number of works based on the size of the works and the
available wall space; however the maximum number of works may
not exceed forty-five (45) pieces. (Please see Exhibit A,
Gallery Specifications).
C. Exhibit Time Periods
The Forrest & Virginia Green Mezzanine-Gallery space is designed
to host exhibits lasting approximately one calendar month in
length including the days necessary for the installation and
removal of the exhibit. Unless otherwise agreed by the Gallery
Coordinator exhibits will be installed on the first business
weekday of a new calendar month and removed on the last business
weekday of the calendar month. All scheduling of installation
and removal will be programmed around the events that are booked
and no install or take down will interfere with any public
performance. Due to extensive weekend programming, installation
and removal of exhibits on weekends is not permitted.
In order to have the gallery wall restored and available for the
next exhibit all exhibits shall be removed promptly and in their
entirety on the day scheduled.
Unless otherwise agreed by the Gallery Coordinator in writing,
artwork may not be delivered or stored at the Eisemann Center
prior to the scheduled day of installation nor stored at the
Eisemann Center following the scheduled day for removal of the
exhibit. The City of Richardson shall not be responsible for
any artwork delivered to or stored at the Eisemann Center prior
to the scheduled day of installation, or for artwork that
remains at the Eisemann Center following the scheduled day for
removal of the exhibit.
Gallery hours for public viewing are Monday – Saturday, 10:00 AM
– 6:00 PM, and during all public events on nights and weekends
(excluding holidays). There is no charge to the public to view
the gallery.
II. Approved Exhibitions
A. Notification
The artist will be notified of acceptance and scheduled dates by
the Gallery Coordinator.
B. Exhibition Agreement
An Exhibition Agreement shall be issued and signed by the artist
or authorized representative of the organization. The Managing
Director will counter sign the Agreement and a fully executed
copy will be returned to the artist.
C. Exhibit Presentation Content
The artist/organization must provide a complete list of works to
be exhibited with a sales price list (if artwork is for sale)
and the fair market value/ insurance values for the artwork at
the time of request for consideration for an exhibit.
Information about each artwork should be listed in the following
manner:
·
Artist
·
Title
·
Date
·
Medium
·
Dimensions (including frame)
·
Fair market value/insurance value
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Sale price (if applicable)
If an item is not for sale, then indicate with “NFS” and include
the value for which the artwork is insured, including the name
and address of the insurance company.
The Artist/organization may only display in an exhibit the
artwork described in the request and the resulting Exhibition
Agreement. At the time of installation, the City of Richardson
reserves the right to exclude any works, including certain works
that it determines in its sole discretion to be obscene,
inappropriate or illegal. The City of Richardson further
reserves the right to exclude artwork due to the numbers, size,
weight or monetary value that would require additional security,
or for any other reason deemed appropriate. The Eisemann Center
will not remove any artwork after the exhibition has opened,
except by mutual agreement with the artist and/or organization.
The Eisemann Center being a publicly owned and operated
facility, must assume the responsibility of only permitting
exhibits that are appropriate for all ages. Events in the
Eisemann Center cover a wide range of programming styles
bringing in audiences of all types and ages. Therefore the
content of exhibits must be suitable for general audiences of
all ages and backgrounds. The Managing Director has the right
to post a notice of exhibit content if deemed necessary.
D. Sale of Exhibit Art Works
The sale of artwork in the Eisemann Center is between the
artist/organization and the individual buyer. The Eisemann
Center does allow exhibiting artists to provide information
concerning the prices of artwork exhibited, the City of
Richardson and the Eisemann Center are not responsible for the
promotion of sales of an individual artist’s work. The delivery
or third party shipping of sold works is the responsibility of
the artist.
A 15% sales commission from the artist on all artwork sold as a
result of an Eisemann Center exhibition shall apply. The
Artist/organization shall pay to the City of Richardson a
commission of 15% of the sale price for each artwork sold during
the exhibition to be paid within 10-days after the date of such
sale. The amount of such Commission is subject to change by the
Managing Director of the Eisemann Center by the adoption of a
revision to this policy.
No artwork, regardless of whether it has been sold during an
exhibition or before installation, may be removed from the
exhibition until the ending date of the exhibition as set forth
in the Exhibition Agreement. It is the responsibility of the
artist or client to notify the Eisemann Center in writing if a
third party is to pick up artwork at the conclusion of the
exhibition.
Individuals or organizations engaging in the sale of artwork
while on display at the Eisemann Center are required to collect
and remit sales tax to the State Tax Comptroller.
E. Receptions
If the artist/organization desires to host a reception for their
private collectors/buyers and guests at the Eisemann Center,
they may do so by scheduling the same at the time of executing
the Exhibit Agreement and will be subject to the rental and
usage policies and availability of the Eisemann Center. Catering
service for the reception must be provided by a caterer on the
Eisemann Center’s Approved Caterers List. Legal Beverages may
only be provided by the Eisemann Center’s Concessionaire. Exemptions
from the catering list are accepted for religious and dietary
restrictions only
and must be approved by the Gallery Coordinator in advance.
Additional fees will apply. (Please see Exhibit B, Artist
Reception Information).
F. Services and Personnel Provided by the Artist
The artist/organization agrees to be responsible for all aspects
of organizing and mounting an exhibition, including all
applicable expenses. Expenses may include but are not limited
to items such as:
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Printing and postage for invitations/announcements
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Reception costs
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Transportation of artwork to and from gallery
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Insurance for artwork in transit and while on the premises of
The Eisemann Center
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Any materials including hardware, tools, or other materials
necessary for the installation of the exhibition. Including any
artwork labels or signage.
·
Cost of Eisemann Center curator to oversee and supervise
installation and removal of exhibit.
·
Artwork that requires surfaces other than the wall space must be
provided by artist. (i.e. pedestals for sculptures, etc.).
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Security costs if deemed necessary for the nature and type of
exhibit.
·
Any costs associated with repairs to the gallery wall that are
attributable to the exhibit that exceed normal wear and tear.
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Information for a press release and at least two electronic
images of the work to be exhibited need to be furnished to the
Marketing & Development manager for Publicity purposes at
sarah.nesbit@cor.gov.
·
If you would like to provide a poster to advertise your exhibit
in the Eisemann Center lobby, please have it printed 24” X 36”
and mounted to be displayed on and easel. Two posters are the
maximum number that can be accommodated in our facility.
G. Services and Personnel Provided by the Eisemann Center
·
Exhibit Space at no charge.
·
Included in weekly strip ad placed in the Dallas Morning News
Guide if space is available
·
Added value posting on the Eisemann Center website and submittal
of exhibit information to area news and arts media sources.
The Gallery Coordinator shall meet with the artist/organization
who desires to utilize the Gallery space for a visual arts
function or exhibit to discuss the following:
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Any recommendations regarding content or presentation of the
exhibitions.
·
Information regarding artwork installation, exhibition, removal,
reception, and the applicable policies and procedures.
·
Materials approved for installation of artwork.
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A member of the Eisemann Center staff or their designee will be
present at all times during the installation and removal of an
exhibition.
·
The Eisemann Center has preferred individuals who serve as
curators, are familiar with the exhibit space, and must be
retained by the artist/organization for a fee to assist with the
installation and removal of the exhibit. It is the
responsibility of the artist/organization to independently
contract with such individual(s) for such services. The
artist/organization may not utilize the services of others for
the installation and removal of exhibits. Please contact the
Gallery Coordinator for further contact information. The Eisemann Center requires that all exhibitors utilize the
services of these individuals.
These policies and procedures are reviewed on a regular basis
and may be amended at any time by the Managing Director of the
Eisemann Center.
Send All materials to:
Hawana Townsley, Art Gallery Coordinator
Charles W. Eisemann Center
2351 Performance Drive
Richardson, TX 75082
Hawana.Townsley@cor.gov
972.744.4616
972.744.5823 fax
www.eisemanncenter.com
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